Easy Clocking’s Time & Attendance Software Release iOS 9, Mobile App Incompatibility (Sunday, September 20, 2015)

Release Notes

We’ve released an update to enhance the mobile app compatibility of our software with iOS 9.

IMPORTANT NOTICE: If you are using our iPhone Mobile App, the app is having issues with the new iOS 9 update. We are working to fix this in a timely manner. In the meantime, if you can, please delay your update for the app to function normally. We apologize for the inconvenience.

Easy Clocking’s Time & Attendance Software Release Notes 2.12 (Saturday, September 05, 2015)

Release Notes

Below you will find Easy Clocking’s time and attendance software release notes for the 2.12 release. Our company is constantly looking to make improvements to our Time and Attendance suite if you have any additional comments or concerns please feel free to reach out to us directly by phone or by comment!


General

Compensatory Time/K-time Updates

Compensatory time can now be collected from Overtime and/or Doubletime. • During set up, it can set up to move all Overtime and/or Doubletime to comp time Or the additional hours can be set up to respectively collect in overtime and doubletime and then move to comp time from timecard based on request and approval. • Also request can be made to cash-in comp time from the comp time bucket. This request can be fully or partially be approved by the manager.

Compensatory Time/K-time Updates

Now, all the compensatory time features are also available for the Time Sheet module.

Holiday for Birthday

A new absence type is available now with additional validations for accruing once a year on the birthday that can be used or lost during the birthday year.

Multiple Absences

Ability to create multiple absences for multiple employees from the “Create Absences” option.

Create Absence from Time Card 

Ability to create absences directly from Time Card using the Time Card Option.

Terminated Employee

With this release a terminated employee is displayed in the application, reports and export during the pay period of his/her termination.

Inactive/Active Filter for Projects and Jobs

Now there is the ability to filter projects and jobs based on whether it is active or not.

Time Card Filter

The filtered and selected employee in the dashboard stays selected across tabs.

Geo Location Delete

Now, when deleting a geo location, the customer is prompted for confirmation.

Honduras Setup

With Honduras selected as the country, the following items work differently in the software: • OT rates calculation is based on the time of the day and two time zones can be defined with two different rates. • Spanish language is selected. • Honduras currency and date formats are selected.

UK Setup

With UK selected as the country, the following items work differently in the software: • Postal code validation. • England states are available for selection. • UK currency and date formats are selected.

Yellow-Red Theme

A new look-and-feel theme available now to choose from.

Who’s In Tab Totals 

Now, the totals for working and not-working hours are displayed in the Who’s in tab.

BUG Fix – Pay Rate

The start time of the second pay rate can now be same as the end time of the first pay rate. Earlier a minute gap was required.


 

Reports

Timecard Jobs Report 

Added ability to group by department, location, position and job.

Inactive Date in Inactive Employee Report

Added inactivated/terminated date to the inactive employee report.

Project/Job # and Project/Job Name

Project/Job # and Project/Job name are now available on the jobs report with this release.

Job List Report

Job List report now lists the jobs ordered by job name.

Custom Report Project /Job Field 

Project and/or Jobs are now available on the custom report. Both the code and name are displayed in either case.

 

 

Easy Clocking’s Time & Attendance Software Release Notes 2.11 (Saturday, August 1, 2015)

Release Notes

Release Notes

Below you will find Easy Clocking’s time and attendance software release notes for the 2.11 release. Our company is constantly looking to make improvements to our Time and Attendance suite if you have any additional comments or concerns please feel free to reach out to us directly by phone or by comment!


General

PC Clock – Project and Job Code Displayed

The PC Clock can now also display project and job code. Earlier only the name was displayed to choose from. The display can be controlled by a setting in “Company-Settings-Projects and Jobs”.

Sort Alphabetical – Access Level Location and Department

The list of locations and departments in the Access Level – Assign a Location and Assign a Department, is now sorted alphabetically for ease of use.

Red font for zero or negative available hours

During the use of vacation hours, shows the available hours in “red” if the balance is zero or negative.

Ability to Search for an Admin in the Administration tab

Now, in the Administration Tab, an admin can be searched by using the username. This is to help find an admin when there are many admin users in the system.

Ability to Search for Time Clocks

Now, there is the ability to search for time clocks in order to assign them in Clocking Permissions. Clock can be searched by name or serial number

Absence Request, Approve/Disapprove Email Notification

With this release there can be email communication between an employee and his/her manager when there is an absence request and approval/disapproval after. There is also the ability to add notes when requesting, approving/disapproving.

Special Character Validation

Special character input to fields used for codes (Example: Department, Location etcetera) are validated and warned.

Delete Schedule by Selection

With this release, a schedule can be deleted for a specific day of the week instead of the entire schedule.

Accrual Qualifying Hours

With this release the company can choose the kind of hours that should qualify for accrual.

Time Card Manual Punch Indicator

Now the system indicates as manual punch only those lines where the actual punch data is changed.

Bulk Job Assign 

When assigning jobs to projects, now multiple jobs can be searched for, sorted and selected in order to assign in bulk.

Add Time

Before this release, employees with ‘Add Time’ privilege could only add or edit time when there was a missing punch. With this release, without a missing punch, employees with the privilege can add time for himself/herself.

Job Transfer in Mobile App

When working multiple jobs, now there is the ability to clock in to a new job and the system will automatically clock the employee out from the previous and transfer him/her to the new job.

Bulk Approval

Now, there is the ability to ‘Bulk Approve’ all the reviewed time cards. Also there is a related report available to see the approval status. See report section.

Out of Shift Approval and Schedule

Currently, any out of shift approvals show the extended time in the schedule. Now, there is a setting in “Company Setting -> Pay Setting” to choose if the schedule should continue to show extended time or to show the original schedule. This setting is available for reports and schedule.

Project and Jobs on Schedule

With this release, when creating a schedule, project and jobs can be assigned to the schedule on the fly.

Absence Request Display

Now both hours and days are displayed on the absence request page. Earlier only hours were displayed.

Ability to Search by User Custom Fields

With this release, all the custom fields defined for user is available for search in the user filter.

BUG FIX – Default Job Code

When clocking using a PC, the default job code did not work. The bug is now fixed.

BUG FIX – View Pay Rate Privilege

If the user did not have the privilege to view the pay rate, then he/she was not able to create employees. The bug is now fixed.

BUG FIX – PC Clock Time Sync

The PC Clock time was not synched frequent enough. The time should refresh frequently now and be in sync with the server time now.

BUG FIX – Mobile App

When disapproving time on the mobile app, the information was not updating in the software. It is fixed now.

BUG FIX – Project/Job Tree View

Inconsistency when selecting a project, to include all jobs under the project and vice versa, is now fixed wherever project-job view is applicable.


Reports

Time Card Approval Status Report

This new report can be used to seethe approval status of employees. The report works in conjunction with the new feature for ‘Bulk Approval’.

Time Sheet Detailed Report – Added Notes

Added notes field to the Time Sheet Detailed report.

Time Sheet Report – One Page per Project

The report can now group by project and also can choose to see one project per page by a setting.

Employee Fingerprint Enrolled Report

Report to see employee fingerprint enrolled data.

Pay Rate Display

Location Summary, Position Summary and Department Summary reports now hides the pay rate.

Original Vs Rounded Time Log Setting

Report settings menu now have a new option to choose if the Time Card Report will show original or rounded time logs.

Report Settings Menu

Report settings menu will not run report each time a setting is changed. It will wait for all the changes to finish and then view.


Export 

New EXPORT for SAGE

A more comprehensive export module for SAGE is available with this release.

New EXPORT for ADP

A more comprehensive export module for ADP is available with this release.

 

 

Easy Clocking’s Time & Attendance Software Release Notes 2.10 (June 13, 2015)

Release Notes

Below you will find Easy Clocking’s time and attendance software release notes for the 2.10 release. Our company is constantly looking to make improvements to our Time and Attendance suite if you have any additional comments or concerns please feel free to reach out to us directly by phone or by comment!


 

General

Update to Overtime Calculations

With this release, a new field is added to choose between a shift or a workday based overtime calculation. Specifically for California customers, we added the ability to calculate overtime either by workday / workweek or by a continuous shift in a day. OT by Workday – A workday is a consecutive 24-hour period beginning at the same time each calendar day, but it may begin at any time of day. The beginning of an employee’s workday need not coincide with the beginning of that employee’s shift, and an employer may establish different workdays for different shifts. However, once a workday is established it may be changed only if the change is intended to be permanent and the change is not designed to evade overtime obligations. Daily overtime is due based on the hours worked in any given workday; and the averaging of hours over two or more workdays is not allowed. OT by Workweek – Any seven consecutive days, starting with the same calendar day each week beginning at any hour on any day, so long as it is fixed and regularly occurring. “Workweek” is a fixed and regularly recurring period of 168 hours, seven consecutive 24-hour periods. An employer may establish different workweeks for different employees, but once an employee’s workweek is established, it remains fixed regardless of his or her working schedule. An employee’s workweek may be changed only if the change is intended to be permanent and is not designed to evade the employer’s overtime obligation. OT by Shift – When an employee works a continuous number of hours in a day or across days, usually 8 or more, and when the overtime calculation is based on this. The default behavior of the system is based on shifts.

BUG FIX – Overtime weekly based on shift

OT2 weekly calculation after the 6th consecutive day, for a cross date shift going to the 7th day, was considered wrongly for the 7th day OT2 calculation. This only happens if the OT2 calculation setting used a certain number of hours on the 7th day for overtime qualification.


Reports

BUG FIX – Timesheet Report Export to Excel

Timesheet export to Excel now displays time in hours properly. There was a bug in Excel which displayed hours in milliseconds and sometimes as “hh:mm”.


Export 

BUG FIX – MYOB Payroll Export

MYOB payroll export now correctly shows the absence types on the correct days.

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