Outdated time and attendance systems cost you money! Find out why

How Outdated Time and Attendance Systems Cost You Money

When browsing the internet I often stumble upon many self-proclaimed prophets claiming to know “the secret” or next “big thing” to helping you save money and helping grow your business. Like Bernie Madoff fed the masses what they wanted to hear, I often find that most of what is preached, at its core, is what in the industry could be considered sales jargon. To me, the real secret to helping you grow your business and saving money is through increases in efficiency within your operations.

Whether efficiency is found through re-engineering of company processes, through new improved management methods, or technology innovations, efficiency is at the core of the solution to helping businesses boom.  There are many examples of more efficient methods throughout history redefining how things are done today and, in turn, leading to business booms. One needs only look at Henry ford’s revolutionary assembly line method which led to mass production of cars at the time and overall success or Toyota’s innovative lean manufacturing system, which is a standard for manufacturing cars today, to see that efficiency breeds great returns. So, you may not be a Henry Ford or have the resources of Toyota but, you can implement more efficient methods of timekeeping within your operations. Read more

Most common questions about ACA compliance for your business

6 most common questions about ACA compliance

The time is here, it’s 2016 and businesses all over the country are scattering and focusing efforts on the changes rolled out from Obamacare. The Affordable Care Act or ACA for short proposed by the Obama administration in 2009 and signed into law as of March 23, 2010 is here. Human Resources and Accounting departments across the country are scampering and collaborating their efforts to ensure compliance within their organizations.

Easy Clocking has put together some of the most common questions asked over and over (and over…) again from our client base be it by phone or e-mail.

Keep reading below to see the most common questions about ACA compliance our customers are asking:

1.) Can part-time employees be considered full time?

A: Part-time employees may be considered full time should they attain FTE status throughout your measurement period.

 

3.) Wait, I just started my company do I have to abide by these regulations?

A: Sad to say but new companies do not get a pass on the ACA mandate. The IRS regulations stipulate that a new business expected to employ an average of at least 50 employees is, in fact, an applicable large employer(ALE).

New companies do not get a pass on the mandate, even though they have no previous experience to determine their status. According to the I.R.S. regulations, a new business is an applicable large employer in its first calendar year “if the employer is reasonably expected to employ an average of at least 50 full-time employees” during that first year “and it actually employs an average of at least 50 full-time employees” on “business days during the calendar year.”

 

5.) Can I use varying measurement periods for my employees?

A: No, you are obligated to use one unanimous measurement system throughout your company being measured. measurement periods as defined through the lookback method proposed by the Internal Revenue Service (IRS) “the look-back measurement method, an employer may determine the status of an employee as a full-time employee during what is referred to as the stability period, based upon the hours of service of the employee in the preceding period, which is referred to as the measurement period. The look-back measurement method may not be used to determine full-time employee status for purposes of ALE status determination.” 

 

5.) What about seasonal employees? Do they get measured?

A: Yes they do!

Below we have an example provided by the IRS on ACA compliant seasonal employee measurement.

EX: Employer D offers health plan coverage only to fulltime employees (and their dependents). Employer D uses a 12-month initial measurement period for new variable hour employees and seasonal employees that begin on the start date and applies an administrative period from the end of the initial measurement period through the end of the first calendar month beginning after the end of the initial measurement period. Employer D hires Employee S, a ski instructor, on November 15, 2014 with an anticipated season during which Employee S will work running through March 15, 2015. Employer D determines that Employee S is a seasonal employee based upon a reasonable good faith interpretation of that term. Employee S’s initial measurement period runs from November 15, 2014, through November 14, 2015. Employee S works 60 hours per week from November 15, 2014 through March 15, 2015, but is not reasonably expected to average 30 hours per week for the 12-month initial measurement period. Accordingly, Employer D does not treat Employee S as a full-time employee, and does not offer Employee S coverage.

(Khoury, 2012)

 

And finally…

 

6.) What if I give coverage to all employees?

A: Then you are automatically ACA compliant!

The Most Affordable time of year to visit the 39 most popular cities in the US

Got the travel Bug? Well , you’re in luck because Hipmunk recently released a study identifying the ideal times to visit some of the most popular cities in the United States. Lucky for us Floridians we have 4 choices of cities to go vacationing or as we like to say in Florida staycationing to. Hipmunk looked at three factors: the average cost of airfare, the price of a three-night hotel stay, and the weather temperatures.

Keeping each of these in mind Hipmunk put together the following list of the top 39 travel destinations and the times of the year they believe are best  to go and visit. The question to ask though is should everyone decide to abide by this study would these destination times still be the most ideal times?

Scroll down to see the best time to book your upcoming trip:

ANCHORAGE, ALASKA: August and September

Anchorage, Alaska
ANCHORAGE, ALASKA: August and September Read more

How an Automated Time and Attendance System Can Help You Stay ACA Compliant

Affordable Care Act

The holiday’s are finally over and you know what that means… It’s time to get back to work! 2016 should be a very important year for small businesses across the country. With changes being mandated by the the Affordable Care Act (ACA) to time and attendance processes, our sales team here at Easy Clocking has begun receiving more and more inquiries with regards to becoming ACA compliant.

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